GDPR
GDPR Privacy Policy
Aman Solicitors Advocates (referred to on this page as “We”, “Us” or “Our”) takes your privacy and your personal information security very seriously. We are fully committed to protecting both using the latest technology and preventive measures.
This Privacy Policy also complies with the latest GDPR regulations pertaining to how your personal information is stored, controlled, used and accessed.
We recommend you bookmark this page and read the entire Privacy policy from top to bottom as it applies to how the personal information you provide us is used and kept safe & secure. This Privacy Policy, therefore, goes into effect every time we collect your personal data – including but not limited to your use of the website and any other associated digital platforms – so please ensure that you read it carefully and understand it.
Last updated: 30.09.2022
About Us
Keeping in view the Data Protection Act of 1998, Aman Solicitors Advocates is the acting “data controller” – i.e. the company, firm or entity tasked with controlling, storing, and processing your personal data.
About Our Privacy Policy
This Privacy Policy explains what information we collect on you, how we use it, and the measures we have in place to keep it safe and secure. It also explains your rights as a website user with regard to your personal data.
Third Party Website Links on Our Site
Our website, including any of our digital platforms, may contain links to affiliates or third party websites, in order to facilitate you and provide a better service experience. However, we are only responsible for our own privacy practices in regards to your personal information. We do not take any responsibility for how your data may be used, stored or processed on the third party/affiliates websites. We, therefore, recommend reading the Privacy Policies of these websites individually.
Cookies
The website uses cookies – a small file stored on your device – which helps us distinguish you from other website users. By default, cookies are enabled on your browser. You can disable them if you like; however, we strongly recommend leaving them on as it allows us to offer an optimal online browsing experience when you visit us. It also allows us to improve your website experience in terms of navigation, information availability, overall user experience, and more.
The Information We collect on You
Any/all personal information we collect on you is stored, processed and protected by Aman Solicitors Advocates in accordance with the latest GDPR laws and this Privacy Policy.
We may collect, process, hold and transfer your personal data from time to time, which may be categorised as follows:
Personally identifiable data – This includes your name and title, job designation, home address, home telephone number, personal email address, Photo ID, date of birth (DOB) and credit check.
Contact information – This specifically refers to your billing address, primary email address and currently active telephone numbers (both personal and office lines).
Financial information – This refers to your current/active bank account and credit card (used to make out payments to us) details.
Transactional data – This includes details pertaining to payments to/from you, along with details of any services purchased from us.
Subject matter information – This includes different categories of information we may hold on you according to the type of subject matter we advise you on. For example, this may include, without limitation, subject matter information pertaining to medical conditions, medical history or disabilities, convictions or criminal offences, surgeries and therapies, etc.
Website data – When you contact us via our website and use any services through the same or through any of our digital platforms (if applicable), we will automatically collect several pieces of information per visit. This helps us to better understand how users interact with our website and/or digital platforms, so that we can optimise content and improve communication according to each user’s needs:
How you reached our website or digital platform (the device you used) and the IP address you used to reach it;
Your web browser type and version along with plug-ins currently being used, as well as your OS (operating system);
Your user journey, including the links you clicked on, the pages you visited and the content yous searched for, how much time you spent on each page, along with other page visit-related information;
Any content you liked or shared through our social channels and/or website;
Personal information you share with us when filling out online forms
We may collect, process, hold and transfer your personal data from time to time, which may be categorised as follows:
Website data – When you contact us via our website and use any services through the same or through any of our digital platforms (if applicable), we will automatically collect several pieces of information per visit. This helps us to better understand how users interact with our website and/or digital platforms, so that we can optimise content and improve communication according to each user’s needs:
How We use Your Information
Any personal information you provide us online or offline may be used in the following ways:
To carry out obligations due to the contract between you and us, and to provide you with the services that you need or request.
To provide you with information pertaining to our main services and any additional services which may be relevant to you.
To contact you by email or SMS text message to relay information related to services or to respond to a question/query.
To notify you about any changes, improvements or updates to our service.
To ensure that the content available on our site is presented in a manner which can be easily viewed by you on a variety of devices.
Information Disclosure
You hereby authorise us and consent to have your personal information shared with:
Any member of our legal team, including any sister companies or subsidiaries.
Selected third parties such as suppliers, sub-contractors, business partners and affiliates who may play a direct or indirect role in extending the services rendered by Aman Solicitors Advocates to you.
Analytics and search engine companies which help us to improve and optimise our website.
Credit reference companies or agencies responsible for assessing your credit score as part of the contract between you and us.
We may also disclose your information to third parties if:
We buy or sell any company assets, in which case, we must disclose your personal information to the potential buyer or seller of such assets who are also solicitors, but under confidentiality obligations to us.
Aman Solicitors Advocates’ or any of its subsidiaries’ assets are acquired by a third party, in which case, the personal data held in our records about you will automatically transfer to the third party (if you consent to the transfer of your personal data).
In connection with any audits done on Aman Solicitors Advocates’ accounts or in connection with obtaining legal advice from professionals who are under a confidentiality obligation with us.
We are required by law to disclose your personal information to law enforcement and government agencies or the court of law or to protect our rights when approached by such agencies or the court. This also includes exchanging your personal information with all companies or agencies involved for the purpose of protecting ourselves against fraud, illegal activities and credit risk reduction.
How We store Your Personal Data
Any information you provide us through the website, online contact form, phone, email or text message, is stored on our secure servers featuring the latest SSL encryption technology.
Aman Solicitors Advocates reserves the right to transfer any data we collect through you directly or through a third party, where it is stored, processed and accessed as per the latest GDPR regulation.
By submitting your personal information online, you agree to the transfer, storing, access and processing of this data. We take reasonable steps to ensure that your data is handled securely at all times and in full compliance with both current GDPR laws and this Privacy Policy.
However, owing to the current limits of technology, any information received or sent via the internet is not 100% fully secure. We take every step possible to protect your personal data but cannot guarantee 100% security at all times due to factors beyond our control – such as acts of God, nature or war, or weather-related elements affecting internet access and security, or a nationwide internet breakdown. Therefore, any data you transmit through our website, you do so at your own risk.
Once we receive your personal information, we process and store it with strict security policies and procedures in place, including the latest SSL encryption, to prevent the unauthorised use or access of your data.
Data Retention
Aman Solicitors Advocates must comply with tax obligations and specific contractual obligations to its insurers, due to which some or all of your personal data may be retained for a period of up to 5 years or more.
Your Rights as a Website User
As a website user, you have the following rights:
The right to ask us to not process your personal data for marketing and/or advertising purposes
The right to access the data we hold or store on you
The right to have your data rectified or updated
The right to have your data erased
The right to ask us to limit the way we process your data
The right to have your data transferred to another data controller
Additional notes
If we need to collect any data for marketing purposes where we may need to disclose it to a third party, we will send you prior notice, asking for your consent.
Changes to the Privacy Policy
We may need to update our Privacy Policy from time to time without sending you any prior notice. Please bookmark this page and check back frequently – the date on top ensures that you have read, understood and consent to the latest Policy.
Contact Information
For any questions, concerns or suggestions in regards to this Privacy Policy or your personal data, please contact our chief DPO (Data Protection Officer) at info@amansolicitors.co.uk
Alternatively, you may call us on 0121 328 4455
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